01 / 05
SECTION 5

You have your shortlist.
Here's what to do with it.

You know your documents, your workflows, the hidden costs, your combination, and the questions that matter. Three steps to turn all of that into a decision.

Scroll
02 / 05
YOUR NEXT MOVE

Three steps before you
sign anything.

01
Book demos with your combination, not just your favourite.
You identified a combination of categories that covers your site. Don't just demo the one you're most excited about - demo all of them. See how they fit together. Ask each vendor how they integrate with the others on your shortlist. The combination only works if the pieces actually connect.
02
Bring this guide to the demo.
Use the six evaluation questions from Section 4 as your script. Ask every vendor the same questions in the same order. It's the only way to compare honestly. The vendors who welcome the questions are usually the ones worth talking to.
03
Run the stress test again - with the vendor in the room.
Ask them directly: if we buy your system, which documents are still getting printed six months from now? Then compare their answer to what you already worked out in Section 3. If the answers don't match, one of you is wrong - and it's worth finding out which.
Scroll
03 / 05
WHERE WE FIT

If your gap is execution and you
don't want to rebuild - that's us.

DOCUFEN - E-COMPLETION PLATFORM

Docufen takes your existing Word documents - the ones your QMS already manages - and makes them digitally completable. Fillable fields, electronic signatures, guided workflows, audit trails. No document rebuilds. No SOP rewrites. No retraining. Live in a few weeks.

It's not a system of record. It's not a replacement for your QMS, your MES, or your VMS. It's the piece that fills the execution gap for the document types those systems leave behind - which, on most sites, is the majority of document types.

If Section 3 told you execution is your gap, and Section 4 confirmed that your specialist systems don't cover everything, Docufen is worth a conversation. If your gap is somewhere else, it isn't - and we'd rather tell you that now than waste your time.

Scroll
04 / 05
TAKE IT WITH YOU

Download your
personalised results.

YOUR SHORTLIST PDF
Take your shortlist with you.
Your combination, the six evaluation questions, and your stress test results - packaged as a PDF you can share with your team.
We'll email your personalised shortlist. See our Privacy Policy.

No spam. No sales cadence. Just the PDF.

Scroll
05 / 05
END OF GUIDE

The best way to earn
your trust is to help you
make a good decision.

Even if that decision isn't us. If it is, we'll be here.

Back to Overview