01 / 07
SECTION 3

What do you
actually need?

One question. Three approaches. Every vendor mapped.

02 / 07
QUESTION 1

What do you want to
stop printing?

MANUFACTURING
CLINICAL & SAFETY

What systems do you already have?

This helps us show what you'd add vs. what you already own.
0% of typical site page volume · 0 document types
03 / 07
THREE APPROACHES

Three ways to stop printing.

DOOR 1

Replace the whole thing

Specialised platforms per category. Rebuild documents, replace workflows.

Documents: Rebuilt
Workflows: Replaced
Time: 12–36 months
Pricing: Per-seat
Select documents first

DOOR 2

eQMS + e-completion

eQMS handles workflows. E-completion handles execution.

Documents: Unchanged
Workflows: In eQMS
Time: 3–9 months
Pricing: Per-seat + per-page
Always 2 systems

DOOR 3

E-signatures + e-completion

Keep your manual QMS. Just stop printing.

Documents: Unchanged
Workflows: Unchanged
Time: Weeks
Pricing: Per-page
Always 2 tools

04 / 07
THE FULL PICTURE — DOORS 2 AND 3

Same workflows. Same five stages.
One change in the middle.

TODAY
YOUR WORKFLOWS
ReviewersDelegationSOPsTrainingDoc ControlSLAs
Draft
Word
→
Pre-approve
QMS
→
Execute
Paper
→
Post-approve
QMS
→
Archive
DMS
↓
AFTER
YOUR WORKFLOWS UNCHANGED
ReviewersDelegationSOPsTrainingDoc ControlSLAs
Draft
Word
→
Pre-approve
QMS
→
Execute
Digital Ink
→
Post-approve
QMS
→
Archive
DMS
05 / 07
QUESTION 2

How many people
work at your site?

This determines how many user licences you'd need under different pricing models — and why it matters more than you think.

150
people on site
10100200300400500
Why this matters: Based on your document categories, approximately 90 of your 150 people need to execute at least one GxP document digitally. But under per-seat licensing across 3 platforms (MES, QMS, VMS), you'd purchase 260 seat-licences — because the same person needs a seat in each system. Even the cleaner who signs one logbook entry per day.
SCROLL
06 / 07
THE REAL COST

Same documents. Same people.
Three very different numbers.

Based on 150 people, 3 categories (Manufacturing + Quality + Validation), ~140,000 pages/year

Manufacturing Quality systems Validation 150 people
Pricing modelHow it worksLicences / unitsEst. annual cost
Per-seat licence
Door 1 — MES + QMS + VMS
Every person who touches a document in each system needs a full licence. The same person buys a seat in every platform.
MES: 60 seats × $150/mo
QMS: 120 seats × $100/mo
VMS: 80 seats × $150/mo
260 total seats for 150 people
$348K$29,000/month
Per-document
DocuSign model — per envelope
Each completed document (avg ~15 pages) costs ~$1.50. No user licences.
~9,300 documents
(~140,000 pages ÷ 15 pages avg)
$14K$1,163/month
Per-page
E-completion — pay for output
Each digital page costs ~$0.46. Unlimited users. No licence seats. No per-system fees.
~140,000 pages
Unlimited users included
$64K$5,367/month
The maths: 150 people on site. Under Door 1, they need 260 seat-licences across 3 platforms — because the same operator who runs a batch, witnesses a calibration, and signs a deviation needs a seat in the MES, the VMS, and the QMS. That's $348,000/year. A per-page model charges for output, not access: $64,000/year for the same 140,000 pages. That's an 82% difference in cost for identical coverage.

Pricing estimates based on published vendor benchmarks and industry averages. Actual costs vary by vendor, contract terms, and implementation scope. Per-seat prices: MES ~$100–200/user/month, QMS ~$50–200/user/month, VMS enterprise SaaS. Per-page price reflects e-completion model.

07 / 07
WHAT'S NEXT

You know what you're printing.
You know your three options.
Now find out who can help.

Section 4 maps the vendor landscape — honest profiles of who does what, where they stop, and which combinations actually work.

BACK TO YOUR SELECTION CONTINUE TO SECTION 4 →